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Minutes

September 2021

Board of Directors Meeting
9:00 a.m.
September 11, 2021

Called to Order at 9:02 by Calvin Jones

In Attendance:
Calvin Jones – President
Vacant – Vice President
Architecture Director – John Kissane
Finance Director – Christy Hanson
Parks and Pools Director – lan Durnell – Excused Absence due to illness
Roads Director – Kyle Benett (by phone) – Excused Absence due to illness
Sanitation Director – John Carroll
Business Manager – Karen Sanders
Operations Manager – Oscar Batiz

From Next Meeting

  • Results of the Election
  • Appointment of a New Vice President
  • Fundraiser on October 23rd – Will talk to Mr. Pipken
  • Railings and Gates paintings and repairs
  • Compactor Hours
  • Compactor dumping of trailers – JK will pick up twice . Scrap metal check coming in every month.
  • Selling of Parks – How to decide about usage.
  • Update of Roads Repairs – Mr. Pipken has been helping.
  • Chip Seal on Indian Gap and Red Bluff Loop – no progress on the chip seal
  • Confidentiality Agreement

 

Update from Business Manager

Introduced Amber for the new office. Mystery was present to help. Discussion about returning phone calls and responding to emails.

Update from Operations Manager

Action Items Update
John Carrol will call R&S recycling to find out about the price
Oscar will get culverts
Oscar will get estimates for
JC motioned to adjourn at 9:51

PO Meeting
10::00 a.m.
September 11, 2021

Called to Order at 10:04 a.m. by Calvin Jones

In Attendance:
Calvin Jones – President
Martin Silva- Vice President
Architecture Director – John Kissane
Finance Director – Christy Hanson
Parks and Pools Director – lan Durnell Excused Absence
Roads Director – Kyle Benett (by phone) Excused Absence
Sanitation Director – John Carroll
Business Manager – Karen Sanders
Operations Manager – Oscar Batiz

Calvin introduced the new officers
John Carrol Sanitation Director
John Kissane Architectural Director

The Board Appointed Martin Silva as the Vice President
John Carroll nominated. John Kissane seconded the decision. Unanimous decision to approve Martin Silva as the new Vice President.

Approval of Minutes
Oscar motioned to accept, Sharon seconded the motion. Unanimous vote to approve

Approval of Finance Report
Oscar motion to accept, Sharon and Bully seconded. Unanimously to approve

Open to speak to the board:

Mr. Matthews:
Asked about the vote per account. Each person on the deed should be allowed one vote.

Paul Davis
Asked about his road and his ditches. They hold water. Mr. Kissane addressed the issue. The drainage ditch needs to be dug out so the drainage can go out. South side of the road.

Pipkin
Fundraiser. Needs help with the fund raiser. Move it to a Spring Fling

Mr. Martin will donate $500 for advertising for neighborhoods within 20 miles…plus 6 pieces of memorabilia.

John Kissane discussed the possibility of changing the name of the sub division. Can we enforce the deed restrictions? Need to be able to enforce the deed restrictions. Costs more in court than their lot is worth. Getting close to having the price of property so we can enforce the deed restrictions. Name recognition for Cherokee Shores goes wide. Could take 20 years for people to change their opinion. If we change the name. The County Attorney’s opinion is that a property owners association is considered a cooperation. Therefore, we can file with the county and/or city to change the name. File with the County Commissioners. Then from that point, we are called whatever we are called. Cedar Creek ???? something to just blend into the community. Cedar Creek Cove.

Motion to change the name to Cedar Creek Cove by Carol Royer.
Charles Pipken seconded. Unanimous vote in favor.

Alex Gillan – will get designs for logos. John Kissane will handle the name change.

Action Items:

  • Longhorn ditch on the side of the road needs to be dug out.
  • John Carrol will get Karen the information about the sign.
  • Asking for volunteers and donations.
  • John Kissane will work on the name change
  • Alex Gillan will get designs for logos
  • Karen will work on the account signers
  • John will order another dumpster for October 23rd.
  • Oscar will get construction bags; rubber gloves; etc.
  • Oscar will put it on the website.
  • Karen will make a sign
  • Karen Motions to close at 11:26

Executive Meeting

Board voted to change the bank account signers

Christy Hanson
Calvin Jones
Karen Sanders

Remove Lou Warren and Victoria Smith

Unanimous vote from the board.